Certification of Work Order for Bidding
A Certification of Work Order for Bidding is a certificate issued by a Chartered Engineer (CE) to verify that the work orders submitted by a bidder as proof of past experience are genuine, technically relevant, and satisfy the eligibility criteria specified in the tender.
This certification is often required in tenders issued by organizations such as GAIL, IOCL, BPCL, HPCL, ONGC, NTPC, BHEL, SAIL, and other government or public sector undertakings (PSUs), particularly when bidders rely on previous work experience to meet qualification requirements.
Purpose of the Certificate
The primary purpose is to provide an independent technical verification of the bidder's executed work orders.
The Chartered Engineer certifies that:
- The work order is authentic.
- The work has been executed or substantially completed.
- The scope of work matches the tender requirement.
- The executed value meets the tender's experience criteria.
- The work involved similar equipment, materials, or engineering services.
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Why GAIL Requires This Certificate
During technical evaluation, GAIL verifies whether the bidder has successfully completed similar work.
A Chartered Engineer's certification helps establish:
- Technical similarity.
- Scope comparison.
- Work completion status.
- Capability of the bidder.
- Compliance with tender eligibility.
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Typical Process
- The bidder submits previous work orders and supporting documents.
- The Chartered Engineer reviews the tender eligibility criteria.
- Technical comparison is made between the previous work and the tender requirements.
- Supporting documents and, if required, site inspection are verified.
- The Chartered Engineer prepares and signs the certification with seal and registration details.
Importance in GAIL Tenders
A properly prepared Chartered Engineer Certification:
- Demonstrates compliance with past experience requirements.
- Supports the technical bid evaluation.
- Provides an independent technical assessment of work similarity.
- Reduces the likelihood of rejection due to inadequate documentation.